What Does an Event Management Company Actually Do?
When it comes to the event space, an event management company can wear many hats and offer many services, but let’s first start off by answering what is an event management company to begin with? An event management company is an entity that applies project management to the creation and development of large-scale events by coordinating, planning, and executing.
Because successful events can be expensive and complex, we like to emphasize the importance of event management because these specialized experts will make sure your event runs smoothly and take away the stress and burden of juggling all the moving parts and details all at once.
Services Offered by Event Management Companies
1. Budget Management
Because they are event planning professionals, event management companies will be able to lay out an accurate budget for you and stick to it. More often than not, they have package deals laid out prior to meeting with clients, so you know everything you are going to get ahead of time. They will also help break your budget down into smaller categories, so you know where the majority of the budget is going for future events and tracking purposes.
2. Creative Concepts
They can also help provide creative concepts and ideas since this is their area of expertise. If you have an idea or a theme you would like to incorporate, event management companies can create various options for you, so you can see the vision come to life in different ways. Once you choose a creative direction, they can execute it thoroughly through décor, furniture, the ideal event space and so forth.
3. Save Time and Money
Event management companies also save you time and money because they are in the business of throwing events. You will not need to invest nearly as much time as you would if you were planning this event alone, and you will also save money due to their expertise, negotiation skills and avoidance of errors. Sometimes the time and money you spend trying to host an event yourself can make the event taxing and unenjoyable, while also spending unnecessary money due to learning curves.
4. Manage Risk
Because they operate off plans and structure, they can help manage and mitigate your risk. When you do something over and over again, you tend to get pretty good at it. Event management companies know how to navigate the very detailed terrain of the event industry to help you avoid mistakes.
5. Access to Additional Resources
Due to how connected event management companies are in the industry, they can help you get access to any additional resources you may need such as event space rentals, furniture, AV equipment, live entertainment, event catering, valet and so forth. This is a huge perk because it saves you the time and leg work of calling individual companies and getting price quotes. They usually already have contacts readily available with pricing that is already built in.
At Piovra Group, we have thrown various events time and time again. With our methodology, organization, strategy and connections to event vendors and numerous event venues in Los Angeles, we are able to coordinate, organize and execute events for our clients that keep them coming back. If you would like to discuss what your next event looks like, we are happy to help.
Frequently Asked Questions
Q: If I know the event I want to throw, but I don’t know of any venues, can you help me with that?
A: Yes. Event management companies are well-connected with various vendors, and we have numerous venues in our network that we can connect you with.
Q: What if I don’t know a realistic budget for my event?
A: That’s the great thing about working with an event management company, they will help you plan out the entire budget based on their expertise.
Q: If I need additional services, can you connect me to them?
A: Yes. That’s the best part of working with an event management company, they have additional connections so you don’t have to shop around individually.