Top 10 Elements of Planning A Church Event

When it comes to churches and events, they go hand in hand more than you would think. When people go to church, they are part of a community and most people within the community love to spend time together and gather as a group. So you may be asking yourself what are some elements for planning a church event? We’re glad you asked.

What is the importance of church events?

Whether it’s a church anniversary, an important religious holiday or a bible camp picnic, these are the events that make a great church experience memorable. They add to the church experience and help build a community beyond just service. 

What are some elements for planning a church event?

1. Budget

The first element you will want to narrow in on is budget. Deciding the dollar amount you would like to spend on the event as a whole, and then narrowing it down to subcategories like church space for rent, entertainment, marketing, etc., will make your life a whole lot easier and give you a framework to plan within.

 2. Goal

You will also want to decide what the goal of your event is? Are you trying to raise money for the church or a specific charity? Are you trying to invite new members to the church? It’s important to plan your goals ahead of time to cater your event to the goal, and this will also help you with marketing.

3. Marketing

Once you have decided on your goals, you will want to figure out your messaging when it comes to marketing. This will help you reach your target audience and get the word out about the event you are hosting.

4. Theme

When you start looking at venues for religious events, you will want to make sure you have a theme in mind and can picture hosting your event within the space for church. Maybe you are hosting an event for a specific holiday and want to have certain colors? Or maybe this is for a specific charity and you want to make sure you have décor and activities that represent the charity. Figuring out your theme will help you plan the rest.

5. Food

Next, you’ll want to decide on food. Do you want to do small snacks and hors d’oeuvres? Family sharing style? A buffet? This will affect the flow of your event and will help you decide on the kind of catering option you will need.

6. Entertainment

Are you going to have activities at your event? A photobooth? A speaker from a specific charity? A live band? Making sure you have entertainment for guests will keep them at your event longer. If you are looking for church space for rent in Los Angeles, make sure the space can host what you have in mind.

7. Décor

Now let's focus on décor. Once you have some of the bigger details organized, what will the décor look like? This is where you can turn to your theme to get more specific on the different decorations you would like. Centerpieces? Streamers? Backdrops? Deciding on these details will bring your event to life.

8. Logistics

You will also want to decide on logistics for your event. Who is going to be setting up and tearing down? Do you have a team for that or will you have to hire someone? This will make your event run smoothly by planning ahead.

9. Job Duties

Make sure you have assigned very clear duties to your team ahead of time. Making sure everyone knows what they are responsible for and how to accomplish their tasks will ensure your event goes off without a hitch.

10. Event Flow Chart

Finally, you will want to make sure you have a master event flow chart. This will keep you organized throughout your entire event and gives you and your team a paper copy to refer to if anything goes wrong.

Why is it important to choose the right venue for your church service?

It’s important so that all of your goals and planning you have laid out ahead of time can be accomplished within the right venue. The space is so important because it brings your event to life and is where people will enjoy themselves.

At Piovra Group, we can always assist you in planning your church event and have numerous venues we work with that can bring your event to life.

Frequently Asked Questions (FAQs)

Q: If I don’t know the theme I want, can you help me plan that?
A: Of course. We can help you throughout any phase of the event planning, start to finish.

Q: If I need to hire a catering company or a logistics team, do you have contacts for that?
A: Yes, being in the industry as long as we have, we can help connect you with any outsourcing you’ll need.

Q: Is having an event flow chart critical?
A: We would say yes because it’s what keeps you organized and gives you a backup plan in case things go wrong. We would rather be safe than sorry!