Event venues come in many different shapes and sizes, but today we wanted to talk about the benefits of venues with outdoor spaces. What are outdoor venues? It is a space that has an exposed area to the outdoors such as a patio or a rooftop that is not confined by the space. There are many benefits of outdoor venues, so we wanted to provide a list of pros and cons to help you better assess. 

Pros & Cons of an Outdoor Venue

Pros

1. Enjoy the Weather and Make it Part of Your Event

When it comes to outdoor event venue facilities, the weather can be one of your biggest assets when it comes to the event you’re hosting. Sunshine is obviously the weather that most of us hope for during special events that we host. However, depending on the event, you could also use rain and snow to your advantage given that the weather is factored into the planning. People become so turned off by “bad weather” but if you plan this into the event, you could have a successful turnout regardless.

2. Can Add Unique Elements to Your Event

Weather can also add unique elements to your event and should be embraced. If you are hosting a winter wonderland party, you can have heaters, hot cocoa, and warm blankets to add to the cozy feel of the party. If it’s raining, you can set up cute photo opportunities with umbrellas and fun backdrops where people embrace the rain rather than running from it. If the weather is scalding hot, have misters to cool your guests off and fun fans to add a unique prop to the event. If you embrace the outdoor space and the weather, this can be a great asset to your event.

3. Adds Additional Space

Another great pro is that you can combine indoor outdoor event space and have a venue where you get the best of both worlds. Outdoor event venues open up the space and allow you to create an additional experience to the indoor event space. This can create a fun atmosphere that is dualistic and unique. 

Cons

1. Extra Preparation for Weather

When it comes to outdoor party venues, one of the few cons is extra preparation for weather. For example, if people are going to be outside and there is a possibility of the weather being too cold for comfort, you may need to have blankets and heaters stored away just in case. Or if you’re hosting in the summer, and the climate can become scorching hot, you may want to have misters, fans and extra water stocked and available in case guests become uncomfortable.

2. Back Up Plans

The only other con would be having a backup plan if the weather is not permissible. Instead of just searching for outdoor rental space near me, make sure you’re taking time to look at the venue and see what their cancellation policy is and what they have available for indoor options.  Worst case scenario, if you have to cancel and reschedule, at least you know the venue would back a cancellation, or if they have indoor space available, you could always move the party indoors where they would be able to accommodate you. This would ideally be the best of both worlds, having a venue that offers indoor and outdoor spaces where you could easily flex based on the weather. 

At Piovra Group, we have planned many outdoor events and have the knowledge and skillset to make sure your event is a success. The next time you would like to host an outdoor party, give us a call and we would be happy to help you plan.

Frequently Asked Questions (FAQs)

Q: Would a venue help me prepare backup options?
A: In most cases, yes! This is why having an event planning team is so important to help you navigate the unknown.

Q: Does Piovra Group have venues they can refer me to?
A: Yes. Being in the event industry, we have many venues we can recommend and suggest that we work with regularly.

Q: Can Piovra Group help me plan for the unknown based on the season I am hosting my event in?
A: Of course, no matter what season your event is in, we will help you plan for the things you don’t see coming so that you are prepared and your event is a success.