6 Major Safety Tips for In-Person & Hybrid Events in 2021
It has been almost a year since the society experienced, organized, or attended a live event. Though the world has responded quite well to the social distancing norms, it still misses the aura of a live in-person event. The world is eagerly waiting to return to gather together for events like the old days. While virtual events have taken over, event planners have left no stone unturned to make these virtual events innovative and engaging.
Eventually, the world is getting back to its old normal and the in-person events are again returning to our lives. However, there are certain Covid safety measures that the world requires us to follow while heading to our old normal. The new socializing pattern is Hybrid events, which is a perfect combination of virtual event activities and in-person experiences. Starting with Hybrid & In-Person events, we can eventually return to complete in-person events.
When speaking of events, the safety of everyone involved must be of top priority. The concern is how to keep the party workers, attendees, associates, and organizers safe and secure. The write-up below will help you in safely planning events.
Check out Event Safety Measures:
Mandatory Covid test before the event:-
Ensuring safety from Covid-19 is a major safety measure. This can be done by having attendees and organizers of the party submitting a negative covid-19 report before the event. Apart from a negative covid-19 report, one should also be able to submit their vaccination report.
Make the mask mandatory:-
The importance of wearing masks during the covid pandemic situation is not hidden. Masks must be made mandatory at events. In fact, masks are a great way of brand promotion. The organizers can collaborate with sponsors and provide masks on-site to the guests and others.
Sanitizer stations:-
Having hand sanitizer stations set up all throughout the event space can be really helpful. Among several choices, the touchless sanitizer stands are the best. Neither do they occupy ample space nor do they involve contact of any kind. Sanitizers can prove to be excellent brand promotional and sponsorship elements.
Plan with 6 feet apart rule:-
Floor Plans can be important when planning for a hybrid event during pandemic times. You can opt for any seating arrangement of your choice, but make sure to set them following the 6 feet apart rule. Also, limit the members to 3-4 members per table. The common space must be spacious enough to allow attendees and staff members to keep a distance of 6 feet. You can have markers or stickers stuck on the floor to direct people to follow social distancing.
Planned exit procedure:-
By the time an event ends, people begin getting in a hurry to head home. There are mad runs to the elevators and exit doors. To avoid crowd accumulation by the end of the event, plan clear exit procedures. You can have this done by dismissing people in groups with the help of floor markers. Also, make sure to let your attendees know of the exit procedure well in advance. Communicating with attendees must also be contactless and can be arranged via SMS or emails.
Creating clean spaces:-
To ensure an ideal experience, make sure to increase cleaning measures on the event site. For instance, you can mark places with colored indicators. A cleaned space can be marked with a specific color, and the one not cleaned after use can be marked using another. This gives your guests more confidence in being safe attending your event. The more transparent you are the more satisfying experience you deliver.
Communicate with your Attendees before the Event.
To communicate with attendees well before the event can help you execute your safety measures and procedures better. Listed below are a few examples of effectively communicating with your attendees:
Send out a copy of your event venue layout and seating arrangements. This can help them pre-plan for the event and set a mindset to socialize in a specific approach.
Be it any changes or updates, make sure to communicate it to your guests, staff members, etc.
You can send in SMSs, e-mails, Whatsapp messages, etc. to communicate with the attendees of the event.
Frequently Asked Questions (FAQs):
Q. What is the meaning of hybrid events?
A. Hybrid events are, just, a blend of live and virtual events. You take your live events, total with a crowd of people, substance, and that's just the beginning, and you add a virtual segment to it so your crowd can take part and draw in with your event, regardless of where they are.
Q. How can an in-person event differ from a virtual event?
A. Virtual events are filling quickly in both quality and amount. In-person events will consistently have their own appeal however now they can be increased with an online form that gives a more extensive reach and experience.
Q. How do you host a hybrid event?
A. Arranging an Event is vital. We deal with a minute ago subtleties for even the littlest gathering that we have. In this way, with regards to facilitating an event with two arrangements of crowds, the arranging should be significantly more itemized and complicated.