How to Use Technology to Enhance Your Venue Selection Process

Event Planning

Technology has a crucial role in event planning. When you are on the lookout for where a wedding ceremony in Los Angeles should take place or when you are in charge of finding the ideal location for the company’s team-building weekend, technology will definitely come in handy. 

What are the Best Online Tools for Venue Research? 

For venue search, particularly in LA, online tools are great assets. Websites such as Peerspace and EventUp contain exhaustive lists of venues along with their photos, prices, and availability. They also give users options to filter the venue by geographical region it is located in, the capacity to host an event, and services that are provided within that location. 

Event planning companies working in Los Angeles regularly use these platforms in order to save their clients’ time on the choice of a venue. Convenience stems from the choices whereby the planner and the client get the opportunity to search for numerous options, read different comments on the services and compare different prices. Piovra Group offers a simple form that can be filled out online to find your dream venue. Trust their team to match you with the venue that best suits your needs. 

How Can Virtual Tours Improve Venue Evaluation? 

With 360-degree tours, video tours or even an augmented reality tour, you are able to get an actual feel of the venue and its environments without having to drive to multiple locations. This is especially valuable for working individuals, or couples planning destination weddings or corporate events

If it is the wedding hall in Los Angeles or the meeting hall in another city, virtual tours will help you judge the overall atmosphere of the place. Another advantage of such tours is the ability to take clients or colleagues on such a tour and immediately get their feedback. Lastly, virtual tours enhance decision-making, and thus you are assured of arriving at the right location that will suit you. 

What Role Does Social Media Play in Venue Selection? 

Applications such as Instagram and Pinterest are used to find a venue or provide you with ideas on how to decorate the space. If you’re looking for a specific type of venue such as a venue for a wedding or corporate events in Los Angeles and type in the specific keywords, you are bound to stumble upon some venues that are not listed on any venue finding platforms. Piovra Group’s instagram page allows you to see how their venues are utilized for different events. 

Event planning companies in Los Angeles check out the recent posts on social media to see how popular particular venues are. This enables the planner and clients to view a place as it is used in real life – the furniture, lighting, and movement patterns of the guests. Moreover, the Facebook event planning groups/forums can also be of much help in recommending the event venue and gathering the client-feedback. 

What Features Should You Look for in Venue Booking Apps? 

Since there are several venue booking apps today, the best way is to determine which aspect will greatly help in the searching and selecting of the venue to be booked. First, search for the applications that provide rich textual descriptions of the venue, beautiful photographs, and flexible search criteria. This will assist you in eliminating any venue selection more rapidly, especially when organizing as unique an occasion as a wedding or business function in Los Angeles. 

Apps that offer the possibility to view real-time calendars for the locations and communicate with the venue managers are preferred. In fact some of the booking apps go as far as to incorporate contact signing and processing facets which makes the whole process easier for event planning companies and clients. 

Frequently Asked Question

Q1. Which tools are available for the research of a proper venue? 

A: There is no better tool than an online marketplace where you can do your venue search. These platforms include features that let users search venues by location, price, occupancy and equipment, which in turn narrows the search to a particular type of venue. Piovra Group has a simple 3 step venue matching process that will find you the perfect venue. 

Q2. In what ways does virtual tours contribute towards the process of venue evaluation?

 A: With many built environment designs, virtual tours can help with understanding the layout, size, and feel of a room with 360-digital views, video, or augmented reality. This technology is aptly used when the coordinating process takes place in different locations and when the time is not enough to visit all potential locations. 

Q:3. What role does social media play in selecting venues?

A: Instagram and Pinterest are one of the most popular platforms where users do the research regarding venues to use hashtags, photos or other users’ content. Using the hashtags will help find some unconventional places and get an idea of how others staged events in this place. Also, event planners are able to engage with venues and get real reviews from event holders using social media platforms. 

Q4. What characteristics of venue booking apps should be considered? 

A: Some of the factors to consider when choosing a venue booking app are clear and detailed description of the venue, clear quality photos, availability of bookings in real-time, and safe payment options. Utilities that let you contact the managers of the venues directly and contain reviews from users are also important. 

Q5. In what ways does technology come into play when event planning companies in Los Angeles are choosing and identifying potential venues? 

A: In Los Angeles, professional event planning firms conduct quick online searches, virtual tours, and social media platforms coupled with event booking applications to choose the venues conveniently. These technologies assist planners in time by granting them quick access to additional information on venues, so they can effectively analyze potential meeting places off-site and quickly book wedding receptions, business functions, and other events.

Luca Fiorini