The winter season tends to be one of the most popular times of the year for events and parties. However, along with all the glitz and glamor can come a lot of stress and feeling overwhelmed this time of year, which is why we came up with a list of things to consider when organizing a winter event, to make your life a little easier. The winter season is for celebrating, not stressing.

Planning a Winter Event

1. Set a Budget

Before you begin any planning, you need to set a budget for yourself. Depending on how big your event is going to be, your budget will vary accordingly. Once you come up with an overall budget, you will want to break it down into buckets such as the venue for event, décor, staff, entertainment and so forth. This will give you a great place to start and will also help when you want to plan another party in the future.

2. Choose a Venue

After setting your budget, it’s time to book a venue for the big event. This is crucial to the success of your event because the event space rental lays the foundation for your party. You will want to make sure you tour numerous venues so you can compare them to one another and get an idea of price comparison. It’s important to take note of event venue services and what they have to offer when it comes to the whole package. The venue really does set the tone for your whole party so make sure you find one that you can envision your party coming to life in.

3. Decide on a Theme

Next, you will want to choose a theme. There are so many winter event ideas so choosing one that you’re excited about and that you can execute on well is what will make your event. You could do winter wonderland, winter soiree, glitz and glamor, a themed party, a cozy winter party and so forth. The theme should also influence the rest of the details and décor of the party so it all comes together in one cohesive experience.

4. Food and Drinks

If there is one tip that reigns supreme when it comes to winter event planning tips, it’s don’t let your guests go hungry and plan a great food and drink menu. Guests talk about food and drinks at the party, so give them something fun to talk about. The food and drinks can tie into the theme and there are so many beautiful and festive ways to display food and drinks to make it a one-of-a-kind experience.

5. Entertainment

You also do not want guests to be bored at your party and leave early, so we suggest planning different forms of entertainment throughout the night. Do you have a polaroid camera station where people can take photos and take away the print? Do you have a projector that has visuals people can watch all night long? Will there be live music? Thinking of fun ways to keep guests entertained will make them want to stay all night long.

6. Staffing

Depending on the size of your party, you may need additional staffing. Do you want to provide a coat check and valet? What about catering? Do you have on-site staff for the technical equipment? What about a team to set up furniture and the party beforehand? You will want to consider the additional staffing needs for your party to ensure it is a success.

At Piovra Group, we have a wide range of different events in our portfolio and are go-to experts when it comes to planning winter events and parties. We would be happy to chat about planning your next event with you.

Frequently Asked Questions (FAQs)

Q: Can you help me come up with a realistic budget?
A: Yes, with years of experience, we can help you with any part of the planning process.

Q: Can Piovra Group help me plan a theme for my party?
A: Of course. We can help you from planning all the way to executing the event.

Q: Do you recommend hiring additional staffing?
A: That really depends on how big your event is and what you envision. We would be happy to go over all the details with you and plan what’s best for you.