PLAN THE PERFECT WEDDING BY FOLLOWING THESE 5 SIMPLE STEPS

You have met the love of your life and you have decided to marry each other! That’s fantastic! Now you need to start planning your wedding. There are a lot of challenges that come with wedding planning and we always recommend hiring a wedding planner and event planning professional to help you guide you through the entire wedding planning process.

Whether you are wearing the hat of the wedding planner or you decide to hire the best wedding planner in town there are certain things you need to consider when planning your wedding event including your ceremony and reception.

Here are 5 tips to plan a stellar wedding event:

1. SET YOUR BUDGET

This is where you need to get realistic and take a close look at the funding for your wedding.
Budgeting can be stressful, but try to look at it as an exercise in making wise financial decisions as a team. Here’s what to do:

• Get clear on contributions from others. Are your parents helping with the wedding? A favorite aunt? Has a generous friend offered to pay for your photographer as their wedding gift? Get clear on how much everyone plans to contribute so you can factor that into your overall budget.

• Look at your savings. How much money do you each have in savings? What percentage of your savings are you willing to put towards the wedding? Make note of this early on and try to stick to it.
  

• Add it all up. Put the above numbers together and you should have a rough estimate of your wedding budget.
  

A few caveats: You don’t HAVE to spend that final figure. You can opt for a lower-cost wedding, and put that money towards your honeymoon or a nest egg for married life.

The Best Tip To Minimize The Chances Of Going Over Budget, you need to do two things: Create a comprehensive spreadsheet and add in a 5-10% buffer for unexpected expenses. Your spreadsheet should list every major service, fee, and potential expense. It’s not a quick task, but it’s absolutely vital if you want to get a realistic look at what your wedding will cost.

2. CHOOSE YOUR WEDDING VENUE

This is where you can count on a Wedding Venue Booking Company to point you in the right direction and present you with the best venue options based on your taste and budget.  

Here are a few popular venue styles you will find yourself choosing from:

• Barn/farm/ranch
  

• Outdoor
  

• Garden/park
  

• Brewery/winery/vineyard
  

• Rustic/vintage
  

• Beach
  

• Hotel/resort
  

You can find The List of Great Venues For Your Upcoming Event Here.

Once you’ve settled on your top three or four venues, it’s time to find out if they’re available on your wedding date. If they are, the next step is a site visit, either with your wedding planner or with your partner — or both.

Pro Tip To Book The Best Venue: Narrow down your search by budget first, then aesthetic and scenery. Choose several related aesthetics and scenery such as outdoor, beach, and waterfront to get the most options for your chosen area.

3. CHOOSE THE FOOD & BEVERAGE FOR YOUR WEDDING RECEPTION

Whether you’re going with a third-party caterer and wedding cake designer or an all-inclusive venue that provides these services, you’ll have plenty of decisions to make around food and drink. When creating your menu, pick a wide variety of options so every guest has something they’ll enjoy (include vegan and vegetarian choices), and ask guests to share their dietary restrictions on the RSVP. Once you have some options narrowed down, schedule a wedding tasting so you can pick your favorite.

Pro tip: Keep in mind that you’re not limited to one formal meal and dessert. You can opt for a budget-friendly buffet-style dinner, a multi-course serving of heavy appetizers, a food truck wedding, or even a brunch if you prefer an earlier celebration.

4. RESEARCH EVENT VENDORS

How many vendors you need to hire for your wedding depends on a variety of factors, including style and location. All-inclusive Wedding Venues will manage most of the vendors if you want them to, but you’ll have to meet to discuss style and specific choices. If you have a wedding planner, they’ll also do most of the research-based on your preferred style.

If you’re planning the wedding yourself, vendors you’ll likely consider include:

• Musician for the ceremony
  

• DJ/band for the reception
  

• Photographer
  

• Videographer
  

• Catering service
  

• Hair/makeup
  

• Florist
  

• Officiant
  

Pro tip: First, keep your budget front and center when researching your preferred vendors. Then, ask around for recommendations in your area, preferably from weddings you’ve attended yourself. Finally, prioritize your spending. Ask yourself which areas you’d like to splurge and which you’d like to save. For example, some couples may prefer to spend more on food than flowers, while others may want to go all out with their videographer but book the same DJ for both the ceremony and reception. 

IN CONCLUSION:

As you can see there are a lot of elements to keep in consideration when planning your wedding. To make sure to truly enjoy the big day you want to be sure to hire the right event professional and wedding venue experts to assist you during your venue search and with the coordination of your wedding event. Piovra Group offers Venue Booking and event planning and can help you execute a flawless wedding thanks to the professionalism and expertise of its venue matchmakers and experienced event planners and venue coordinators. Contact Us and find your dream wedding venue today!

Frequently Asked Questions (FAQs)

Q. What should a wedding venue include?

A. Regardless of what size wedding or wedding Budget you're working with, you can anticipate that your wedding venue should include: a region for the function, a space for a crowd, and two separate parlor spaces for the two sides of the wedding gathering to prepare in.

Q. What should I ask at my final venue walkthrough?

A. Ask for the timing of the venue, the flow of the event, the tip jar if there will be any, extra space for a green room, the entry and exit place of the venue.

Q. What do I need to know before booking a wedding venue?

A. You need to be sure about the wedding date, logistics, food & beverage, music & entertainment and payments.