The holidays are a magical time of year to spend time with friends, family and co-workers, and what better way to celebrate than with an unforgettable Christmas party. What is a Christmas party? A get-together organized right around Christmas to celebrate holiday cheer and festivities with those that are important to you. To make your life easier, we wanted to come up with some tips and tricks on how to host a Christmas party so that you feel prepared when it comes to hosting. 

Christmas Party Planning

1. Set a Budget

Before you come up with an endless list of Christmas party ideas, you will want to set a budget for yourself. We suggest breaking your overall budget into smaller categories such as holiday party venues, food and drinks, décor, furniture, additional services and so forth. This makes it easier for you to track and manage your budget so that you stick to it and don’t overspend. This is also a helpful resource and guide for future party planning.

2. Choose a Venue

When you start to book an event space, you will want to consider quite a few things when it comes to finding the best Christmas party venues. How big is your party going to be? You will want to make sure you find a venue with the right capacity so that your space isn’t too big or small for the event. Will you have live music or a DJ and do they have the correct systems and equipment to support it? What do their facilities and services look like? Does the space look like it represents the kind of party you want to host? Considering all of these factors will help narrow down your decision and pick the best space possible.

3. Create a Theme

You’ll also want to choose a theme. The holidays are such a fun time to go all out when it comes to décor and how your guests come dressed. You could do winter wonderland, holiday characters, holiday pajama party, the options are endless! This is a fun way to make your party memorable and a great way for guests to participate and get into the holiday spirit. Once you choose your theme, you can plan every detail of your party with this in mind so everything is seamless.

4. Decide on Food and Drinks

You’ll also want to decide on food and drinks to serve and how you want to serve them. At holiday parties, we think a fun way to serve is doing a buffet type of style so people can eat as they go throughout the night. You can divide service stations into a self-service bar, snack table, dinner table and dessert table. This ensures that guests can eat throughout the night and requires less work on the host’s end. You can also make these tables very fun and exciting in terms of display, which will add a fun additional element to your party.

5. Plan Entertainment

After keeping your guests fed, it is important to keep them entertained. Are you going to have live music or a DJ? Are there going to be games and activities they can participate in throughout the night? What about photo opportunities or a holiday raffle they can enter? You will want to think about what is going to keep people at your party longer and find a fun way to tie in the theme.

6. Create a Masterplan

Finally, you will want to create a masterplan to keep yourself organized and to track any changes and updates. That way if you have a team helping your plan, everyone is on the same page and it can be shared easily. This will mitigate any missed details when it comes to your party planning.

At Piovra Group, we have endless options when it comes to party venues in Los Angeles to choose from. We would be more than happy to help you plan your unforgettable Christmas party.

Frequently Asked Questions (FAQs)

Q: Can Piovra Group help me plan the theme?
A: Of course, we are an event planning company and would be more than happy to help you plan any part of the party.

Q: Do you think it’s a good idea to have the food and drinks tie into the theme as well?
A: Absolutely! The more you can incorporate your theme, the better. This will create a seamless experience for your guests.

Q: Can I negotiate pricing when it comes to venues?
A: Yes, however, you will want to keep in mind the time of year. Venues tend to get booked around the holidays so negotiations can be harder due to demand.